A successful conference starts long before delegates arrive. Twelve weeks out, agree your objectives, budget and guest numbers, then secure the venue. At eight weeks, confirm speakers, open registration and book accommodation blocks for regional delegates.

Four weeks out, lock the programme, brief your AV team and confirm décor and branding. In the final week, run a full site check, brief ushers and MCs, and test every microphone and screen. On the day, one event manager should hold the run-of-show and make every call.

Want a ready-made plan for your next conference? Talk to our team.